If your business is like many others, you likely have a large number of documents that must be printed on a regular basis. To this end, it is essential for you to ensure your enterprise has access to a reliable copy machine. Unfortunately, these services are often misunderstood by small business owners, which may cause them to overlook this option. By having the answers to the following couple of questions, you will be better able to ensure you are making the right choice for your new enterprise.

What Type Of Billing Structure Do These Companies Use?

When starting a business, it is essential for you to make sure that you are getting the most from your startup capital. As a result, you may not want to invest the sizable amount of money needed to purchase a printer. For individuals in this position, rental printers may be the superior option to pursue, but it is still important for you to understand the types of billing structures that these services usually offer. Typically, customers will be required to pay a flat monthly fee for the use of the printer. In most cases, there will be a maximum number of pages that the printer can print in a month without incurring overages. Fortunately, these systems have software that makes it easy for you to track this information, which can allow you to increase the monthly limit in the event you are approaching it.  

Will You Be Responsible For Maintaining The Printer?

In addition to potentially being the more cost-effective option, rental printers have the added benefit of not requiring you to oversee the maintenance of these devices. Rather, the rental service will dispatch a technician at regular intervals to service and inspect the unit for problems. In the event that you encounter issues with the printer, you will be able to contact the service provider to have a technician dispatched as soon as possible. While you may not want to wait for the repair technician to arrive, you should always avoid attempting these repairs yourself because you will be liable for any damages to the printer.

A printer rental service can be an excellent option for enterprises that need commercial quality printing but lack the resources to invest in buying a printer. For those considering using these services, knowing the billing structures employed by the services and that the rental service will be responsible for maintenance can help you to better appreciate the various benefits that come from using these services. For more information, contact a company like Office Products Services.